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BylawsRattleSnake 4x4s Bylaws - (2016 Superceded)

Here you can read our bylaws in full
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RattleSnake 4x4s Bylaws - (2016 Superceded)

Unread post by Livin4Today » Wed Feb 17, 2016 12:36 pm

RATTLESNAKE 4X4S CLUB BY-LAWS

ARTICLE I
NAME & ORIGIN



Section 1. This organization (club) shall be known as the RattleSnake 4x4s (RS 4x4s). The club was conceived on 12/26/2015, however did not officially do business, until January 2016.

ARTICLE II
OBJECTIVES



Section 1. The RattleSnake 4x4s is organized as a nonprofit (501, c3) organization for the purpose of:
(a) Providing social, educational and recreational activities for its membership.
(b) Participating in and supporting civic activities for the betterment of the 4x4 and local community.
(c) To render aid and assistance as needed.
(d) To adhere to the principles and practices of Pacific Northwest 4 Wheel Drive Association
(PNW4WDA).


ARTICLE III

EXECUTIVE BOARD



Section 1. The corporation powers are vested in and shall be exercised by the Executive Board. The Executive Board shall consist of the immediate past president, the current president, vice president, secretary/treasurer, two delegates, and up to five additional trustees (for a maximum of 11), all of whom (with the exception of the past president) shall be elected to office for a period of one year from the general membership after charter year. 


Section 2. Trustees shall hold office from date of their election until the expiration of their term, or until their successors are elected. 


Section 3. Trustees shall be elected by ballot. Vacancies in the Executive Board shall be filled by appointment by the remaining Executive Board Members. Executive Board Members must be members in good standing in the corporation.


Section 4. The Executive Board shall have power:
(a) To call special membership meetings or Executive Board meetings, as in these By-laws provided, and they shall call such meetings at any time.
(b) To appoint and remove agents, prescribe their duties, and fix their compensation if any.
(c) To remove members from the corporation in accordance with Article IV, Section 4.
(d) To conduct, manage and control any affairs or business of said corporation, and to make rules and regulations not inconsistent with the law of the State of Washington or Articles of Incorporation and these By-laws, for the guidance of officers and members of the corporation, and for the management of the affairs and business.
(e) To authorize the expenditure of monies and funds for the purpose of carrying on its business, or for the protection of its property and rights; to incur indebtedness for and on behalf of the corporation for the purpose of carrying forth its aims, the terms and amount of such indebtedness and the purpose for which it is created shall be entered in the minutes of the Board, and any note of obligation given for the same, authorized by the Board and signed officially by at least two of the current officers shall be binding upon the corporation.
(f) To do any and all other things in these By-laws directed, or which may be necessary for the carrying on and conducting of the business and purpose of the corporation not inconsistent with these by-laws and the Articles of Incorporation, and the laws of the State of Washington.

Section 5. It shall be the duty of the Executive Board:
(a) To cause to be kept a complete record of all its acts and proceedings and the meetings and proceedings of the membership, and to present a treasurer’s report at each regular meeting of the corporation.
(b) To supervise all officers, agents and employees, and see that their duties are properly performed.
(c) To perform all such duties as may be granted by these By-laws, the Articles of Incorporation, and/or the laws of the State of Washington, that are necessary to carry out the purposes of this corporation.

ARTICLE IV
MEMBERSHIP & DUES


Section 1.
Owners of four-wheel drive vehicles are eligible for membership in the RattleSnake 4x4s. Four wheel drive ATV and UTV type vehicles are NOT eligible for membership as the SOLE vehicle, but may be utilized on runs as an alternate to a ‘full size’ rig. Full Size is defined as a minimum of 60” wide and 100” in length.

Section 2. Each membership is for one (1) family unit, children in the member’s family are considered Honorary Members until the age of twenty-one (21), however, voting power is restricted to those family members’ twenty-one (21) years of age or over, and family membership is limited to a maximum of two (2) adult votes. Associate Members cannot vote nor do they have the right to run for office.
(a) Applicants for membership must be at least twenty-one (21) years of age (exceptions may be made by decision of the Executive Board), must hold a valid driver's license and must show minimum insurance coverage on their 4X4 vehicles. If vehicle is not street legal and not used on the street, then there is no minimum insurance requirement.
(b) Applications for membership shall be accepted at each regular meeting, reviewed, and decided upon by the next regular meeting by the Executive Board.

Section 3. All membership applications are subject to review by the Executive Board. The Executive Board reserves the right to refuse membership to anyone for good cause. Should the Executive Board deny membership to an applicant, a club member may appeal to the Board on the applicant's behalf at the next scheduled Board Meeting. In the case of a non-unanimous vote on appeal, the application will be presented to the membership for vote at the next scheduled meeting.

Section 4. All club members must conduct themselves in a respectable and orderly fashion whether in or out of club activities. Any member disgracing himself in the public eye will be immediately subject to expulsion from the club, subject to a decision by the Executive Board.


Section 5. In addition to active voting members of this corporation, there shall be an Associate non-voting membership; who, after having been an active member in good standing for a minimum of 10 consecutive years has cause to retire from active membership. Active members with tenures of less than 10 years may be considered for Associate status in special circumstances provided that the spirit of this rule as outlined in the note below is adhered to.

(a) Associate members must be passed by vote of the Executive Board. If three or more “No” votes are casts, associate membership is denied. Voting will be done by secret ballot. An Associate member shall have all the rights and privileges of regular RS 4x4s members with the exception of Voting Rights and the ability to hold a Club Officer position, and allowed to display the official emblem of the corporation.
(b) [Note: The "Spirit" of this rule is to encourage continued social involvement from members in good standing that cannot or choose not to participate as a voting and active member of the club based on life circumstances including but not limited to health, retirement, relocation or other change that results in a "backing off" from active involvement in club sponsored events and runs. Members considered for associate status are those that were once considered keystone members. It is an honor to be considered an associate of the RS 4x4s.]
(c) Membership terms will be for a 1 year, and renewed in accordance with regular club memberships.

Section 6. Dues for this organization shall be $40 PNW4WDA + $25 = $65.00 per family membership per year; $40 PNW4WDA + $25 = $65.00 for an individual per year and twenty-five $25.00 for an associate membership per year, payable within one (1) month of application or by November 30th in case of renewal (No PNW4WDA membership is included).

Section 7. Members will be dropped for failure to pay dues. Nothing herein contained shall prevent reinstatement of the delinquent member upon payment in full of his/her unpaid dues.
(a) Members shall immediately notify the Secretary upon a change of address, mailing address or telephone number.

Section 8. Resignation of any member shall be in writing and submitted to the Secretary.

Section 9. The Executive Board may grandfather existing members even if they no longer own a 4x4 vehicle.

ARTICLE V
CHARTER MEMBERS


Section 1.
Members who adopt and sign the By-Laws of the RattleSnake 4x4s on or before 08/16/2016, shall be known as Charter Members.

ARTICLE VI
MEETINGS


Section 1.
Meetings of the membership of the RattleSnake 4x4s shall be held monthly for a total of 12 meetings per year at such times and places as may be determined by the Executive Board. Five (5) or more voting members shall constitute a quorum for a membership meeting.

ARTICLE VII
ADMINISTRATION OF OFFICERS


Section 1.
A President, Vice President, and Secretary/Treasurer shall be known as the Executive Committee.

Section 2. It shall be their duty to draw up an agenda for all board and membership meetings, and it shall be their further duty to assume the function of the Executive Board in case of emergency.


Section 3. The Executive Board shall consist of the members of the Executive Committee, the immediate past president and two (2) delegates and up to five additional trustees (for a maximum of 11), all of whom (with the exception of the past president) shall be elected to office for a period of one year from the general membership.

Section 4. No new office shall be added to the club except by the vote of the majority of the entire membership of the club.



ARTICLE VIII
DUTIES OF OFFICERS


Section 1.
The President shall preside over all membership and board meetings and shall be present at all events when possible. The President shall be the Executive Officer and shall have the duty to carry out the policies and decisions of the Executive Board.

Section 2. The Vice President shall, in the absence of the President, serve in that capacity. The Vice President shall also serve as a Parliamentarian and perform such other duties as assigned by the Executive Board.

Section 3. The Secretary/Treasurer shall keep and preserve all records and minutes of the executive board, and regular membership meetings, a ledger of roll call to determine the number of voting members present so it may be known if a quorum is in attendance, shall keep a file system of membership and shall receive and answer all general correspondence pertaining to the organization.

(a) The Secretary/Treasurer shall keep accurate, complete records of the funds and accounts of this organization shall collect all dues and maintain a record thereof. The Secretary/Treasurer shall make only such disbursements from the funds of the organization as are directed by the Executive Board and Article IX hereof.


ARTICLE IX
EXPENDITURES & FINANCE


Section 1.
All moneys received from all sources shall immediately be turned over to the Treasurer to be deposited in the checking account of the RattleSnake 4x4s . Expenditures up to and including one hundred dollars ($100.00) shall be considered petty cash and may be paid at the discretion of the Treasurer.


Section 2. Expenditures between one hundred dollars ($100.00) and two hundred fifty dollars ($250.00) must be approved by the Executive Board. Expenditures over two hundred fifty dollars ($250.00) must be approved by a vote of the members at the regular business meeting after the business meeting at which the expenditure was proposed, a quorum being present at both meetings. All expenditures shall be made by check, and the item for which each check is drawn shall be designated on the front of each.


ARTICLE X
COMMITTEES

Section 1.
Committees shall be designated by the Executive Board. Each committee shall be assigned by the President to a director who shall be responsible for it’s activities.

ARTICLE XI
ELECTION OF OFFICERS


Section 1.
The membership shall meet and nominate officers and trustees for each calendar year (Jan 1st - Dec 31st) at the regular October meeting.

Section 2. Voting shall be in person or by written and signed proxy at the regular November meeting. The candidates for office must be regular members in good standing. A majority of vote’s cast is necessary for election to an office or position on the Executive Board. The newly elected officers shall take office on January 1st.

Section 3. In the event of a vacancy in the office of President, Vice President, or Secretary/Treasurer, an election shall be called to elect a successor.

ARTICLE XII
RECALL

Section 1.
Any officer or director of the RattleSnake 4x4s may be recalled by a two third
majority (2/3) vote of the entire membership. However, this does not preclude an officer from resigning his office.

ARTICLE XIII
EVENTS


Section 1.
All events shall be subject to approval of the Executive Board. Events will be under the direction of a Run/Trip Leader.

Section 2. All members, including the Executive Committee, are responsible to the direction of the Run/Trip Leader and his appointed assistants from the set time of the beginning of an event to the termination of an event.

Section 3. All events must be conducted in an orderly manner and with safety as the prime factor. Any event held on private property will be subject to liability releases.

Section 4. No member or guest under the age of eighteen (18) years will be permitted to drive in any event unless accompanied by or with written permission of parent or guardian.

Section 5. All competitive events shall be under the direct authority, supervision and control of the Executive Board. The Executive Board shall determine entrance classifications and regulations for various events and shall determine trophies and awards to be presented. Anyone determined to be physically or mentally disturbed at the time of an event shall be disqualified.

Section 6. Vehicles may be subject to technical inspection, varying according to the type of event, and shall be disqualified if found to be mechanically unsafe.

Section 7. All members and guests participating in an event shall abide by the state Motor Vehicle Code of the state concerned and by the laws regulated by the city, the county, the federal government or the circumstances involved.

ARTICLE XIV
SPONSORS


Section 1.
Sponsors shall be those entities benefitting our members with a reasonable (10% or better) discount on their products/services, and be willing to offer goods or services to the club for the purpose of raffles and give aways on an annual basis. Sponsors shall be allowed forum registry, and be asked to share info, answer questions about their products and services on the forum or at any meeting.

ARTICLE XV
RULES & PROCEDURES

Section 1.
Unless otherwise specified in By-Laws, Roberts Rules of Order Revised shall govern
parliamentary procedures.

ARTICLE XVI
AMENDMENTS

Section 1.
These By-Laws may be amended by a two-thirds majority (2/3) vote at a regular membership meeting, a quorum being present voting. Any amendment to the By-Laws must be presented to the membership at the regular membership meeting preceding that in which the vote is taken.


Lance

Building a capable off roader is relatively easy, building a street legal rig that you can wheel and then drive daily is a challenge...

2007 JKU, 7" RK Long Arm lift, 40s, ARBs, 5.38s, Headers, Fox 12" 2.5" Coilovers, Hydro Assist Steering, etc. (aka Julia)
1979 Dodge W200 (3/4T, 4x4) Shorty Power Wagon P/U 4" Rough Country Lift Springs, 37's (aka Ol' Red)

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